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Accounting & Administrative Specialist

Company: Aamco Transmissions And Total Car Care
Location: Blue Springs
Posted on: May 10, 2022

Job Description:

Downtown Seattle law firm seeks a full-time Accounting & Administrative Specialist. Candidates must have excellent attention to detail, excellent math skills, and the ability to manage shifting duties as needed. Hours are Mon-Fri, 8:30am-5:00pm and this is an in office position. Salary is $23-33/hour, depending on experience and demonstrated skill; benefits are available after a short probationary period. The final candidate should be prepared to provide professional references and willing to submit to a background investigation and employment verification. Duties include: Management of the Accounts Payable function including timely and accurate data entry, tracking and reporting in both QuickBooks and Clio software; the tracking and payment of monthly recurring expenses; reconciliation of credit card statements, transactions and receipts; the preparation of expense and check reports in conjunction with Firm Administrator; and the maintenance of proper documentation and backup for expenses and charges; Vendor Relations including review and, as necessary, verification of vendor account statements and communications with vendors for invoice clarification, balance due resolution, and account reconciliation; acting as first point of contact for incoming and outgoing inquiries from and to new and existing vendors; Management of the Accounts Receivable function, including intake and data entry for client payments in both QuickBooks and Clio software; preparation of deposit slips and deposits in conjunction with Firm Administrator; Analysis and assurance of Financial Data Integrity, including reconciliation of client invoices in accounting software; Tracking and ensuring payment for Reimbursable Expenses; Provide support to client intake and billing department with conflicts checks, client file creation and invoicing, and phone answering support when necessary; Provide support to Firm Administrator during month-end and year-end reporting, and manage special projects as assigned by Firm Administrator Requirements are: Solid understanding of general bookkeeping and accounting principles and practices Strong math skills and the ability to reliably spot numerical and other errors Strong proficiency in Microsoft Outlook, Word (at least 75 WPM), and Excel, and proficiency with accounting and/or billing software Ability to effectively take instruction, think through tasks, identify potential issues, and propose alternative paths or solutions Exemplary attention to detail and strong organizational skills Ability to handle sensitive, confidential information with all appropriate care and discretion Professional demeanor and attitude Excellent communication skills with coworkers, clients, and outside vendors (on the phone, by email, and in person) Conscientious, thoughtful, and proactive approach to tasks and workload management, including the ability to establish priorities, work independently, and take initiative when appropriate Willingness to assist with various administrative or other tasks whenever necessary Be available for overtime work on an as-needed basis, often with little advanced notice Highly qualified candidates would have: Experience if not proficiency with QuickBooks software Experience if not proficiency with Clio or other legal billing software Please submit your resume, and a cover letter succinctly addressing the reasons for your interest and qualification, to jobs [@], and note that only candidates who meet these qualifications will be contacted. We will not be able to consider submissions made to other email addresses.Thank you!by Jobble

Keywords: Aamco Transmissions And Total Car Care, Blue Springs , Accounting & Administrative Specialist, Accounting, Auditing , Blue Springs, Missouri

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