Administrative Assistant

Location: Topeka
Posted on: June 23, 2025

Job Description:

Direct or Temp Hire Temporary or Temp to hire Onsite, Hybrid, Remote Onsite Job Title: Administrative Assistant - Hill’s Pet Nutrition Number of Positions: 1 Location: 1035 NE 43rd St. Topeka, KS 66617 Work Schedule: Monday-Friday 8:30 am - 5 pm, 30-minute lunch Minimum Education: Associate’s degree Duration: 6 months w/ potential to convert Required Prescreens Note: ID.me is an alternative Principal Duties and Responsibilities Responsible for a variety of administrative duties supporting the activities of a busy research and development campus. Coordinate department meetings, programs, and projects to ensure they meet timing, cost, and specific deliverables. Act as a key power user / Google Guru for all systems and software used by department functions, assisting the team in leveraging technology to improve processes and projects. Manage purchase orders, reconcile discrepancies with invoices, and follow up with external vendors as needed. Serve as the subject matter expert and first point of contact for the Ariba purchasing and invoice processing system. Coordinate with hiring managers for onboarding new employees. Responsible for set-up and clean-up of refreshments for meetings. Total Percent of Duties: 100% (Note: This list is not exhaustive of all duties or functions.) Education and Experience Minimum Requirements: Associate’s Degree 2 years of relevant experience Preferred Requirements: Bachelor’s Degree Previous experience in coordinator and/or project coordination roles Project management skills, including organization, planning, and execution 2 years of experience working on a multi-building corporate office campus Knowledge, Skills, and Abilities Extensive experience using MS Office (Word, Excel, PowerPoint) or Google Suite Effective interpersonal skills and ability to work effectively within a team environment Experience supporting multiple managers and stakeholders Strong project management capabilities Good financial management skills for organizing, planning, and executing within a budget Knowledge of SAP systems Problem-solving skills Ability to perform data analysis Excellent oral and written communication skills Ability to handle confidential and proprietary information Exposure to both indoor and outdoor work environments Physical ability to walk up to 50% of the workday, bend, stoop, reach, push, pull, and climb stairs Flexibility to work occasional nights, weekends, or holidays as needed Leadership Competencies (Align with Colgate Global Competencies) Analysis / Decision Making Teamwork and Collaboration Planning / Priority Setting Functional Competencies (Align with Colgate Global Competencies) Personal Credibility Financial Acumen Technology Utilization Working Relationships Supervision: None Internal: Collaborates across all levels and functions External: Community organizations, business representatives, vendors Travel Requirements Up to 5% travel expected Physical Requirements Walking expected for over 50% of the workday Ability to bend, stoop, reach, push, and pull throughout the day Ability to climb stairs frequently Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please call (866) -898-0005. Please indicate the specifics of the assistance needed. Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Keywords: , Blue Springs , Administrative Assistant, Administration, Clerical , Topeka, Missouri